Privacy Policy

Last updated: 2026

This Privacy Policy explains how Table Bases UK (“we”, “us” or “our”) collects, uses, stores and protects personal information when you visit or use https://tablebases.uk/, contact us, request information or purchase products from us.

We respect your privacy and aim to handle your personal information fairly, transparently and securely.

1. Who we are

Table Bases UK
Unit 6 Dunholme Industrial Estate
Lincoln
LN2 3SU
United Kingdom

Email: sales@tablebases.uk
Telephone: [insert telephone number]

For the purposes of applicable UK data protection legislation, we are the data controller responsible for personal information processed through our website and in connection with our business activities.

If your business is operated by a registered legal entity, insert its full legal name and company registration details here:

Legal business name: [insert legal entity name]
Company registration number: [insert if applicable]
Registered office: [insert if different from the trading address]

2. Information we collect

We may collect and process the following categories of information.

Information you provide directly

This may include:

Your name.
Business name.
Billing and delivery address.
Email address.
Telephone number.
Payment and transaction information.
Information supplied through contact or enquiry forms.
Product requirements and project details.
Information provided when requesting a quotation.
Correspondence and communications with us.
Account login information, where customer accounts are available.

Information collected automatically

When you use our website, we may automatically collect certain technical information, such as:

IP address.
Browser type and version.
Device type and operating system.
Approximate location derived from your IP address.
Website pages visited.
Products viewed.
Referring website or search engine.
Date and time of visits.
Website interaction and usage information.
Technical and diagnostic information.

Some of this information may be collected through cookies and similar technologies. Please see our Cookie Policy for further information.

Information received from third parties

We may receive information from third parties, such as:

Payment service providers.
Delivery and courier companies.
Website hosting and ecommerce providers.
Analytics and advertising providers.
Fraud prevention and security services.
Business customers or colleagues who provide your contact details in connection with an order or enquiry.

We will only use information received from third parties where there is a lawful reason to do so.

3. How we use your information

We may use personal information to:

Respond to enquiries and requests.
Provide quotations and product information.
Process and fulfil orders.
Arrange delivery and collection.
Process payments and refunds.
Communicate with you about orders or enquiries.
Provide customer service and after-sales support.
Manage customer accounts, where applicable.
Maintain business and transaction records.
Improve our website, products and services.
Monitor website performance and security.
Detect, prevent and investigate fraud or misuse.
Comply with legal, regulatory and accounting obligations.
Send marketing communications where we are legally permitted to do so and, where required, have obtained your consent.

We will not use your personal information for purposes that are incompatible with the purposes described in this Privacy Policy unless we are required or permitted to do so by law.

4. Our lawful bases for processing

Under UK data protection law, we must have a lawful basis for processing personal information. Depending on the circumstances, we may rely on one or more of the following:

Contract

We may process your information where it is necessary to enter into or perform a contract with you, such as processing an order, arranging delivery or providing a quotation requested as part of a potential transaction.

Legal obligation

We may process information where necessary to comply with legal, regulatory, accounting or tax obligations.

Legitimate interests

We may process information where it is necessary for our legitimate business interests, provided those interests are not overridden by your rights and interests.

This may include managing customer relationships, improving our services, maintaining website security, preventing fraud and administering our business.

Consent

We may rely on your consent where required, for example for certain marketing communications or non-essential cookies.

Where processing is based on consent, you may withdraw your consent at any time. This will not affect the lawfulness of processing carried out before consent was withdrawn.

5. Marketing communications

We may send you information about our products, services, offers or business updates where permitted by law.

You can stop receiving marketing communications at any time by:

Clicking the unsubscribe link in a marketing email.
Contacting us using the details in this Privacy Policy.
Following any instructions provided in the relevant communication.

We will continue to send essential service communications where necessary, such as order confirmations, delivery updates, payment information or important account notices.

6. Sharing your information

We may share personal information with trusted third parties where necessary for the purposes described in this Privacy Policy.

These may include:

Website hosting and technical support providers.
Ecommerce and shopping basket providers.
Payment processors and payment service providers.
Delivery companies and couriers.
IT, security and fraud prevention providers.
Accountancy, legal and professional advisers.
Analytics and website performance providers.
Marketing and advertising providers, where applicable.
Government bodies, regulators, law enforcement agencies or courts where required or permitted by law.

Our service providers are expected to process personal information securely and only in accordance with our instructions or their applicable legal obligations.

We do not sell your personal information.

7. Payment information

Payments made through our website may be processed by third-party payment providers.

Depending on the payment method selected, your payment details may be collected and processed directly by the relevant payment provider. We may receive limited payment information, such as confirmation of payment, transaction reference, payment status or the last few digits of a payment card.

We do not normally store complete payment card details on our own systems.

You should review the privacy policy of the payment provider used for your transaction.

8. International transfers

Some of our service providers may process personal information outside the United Kingdom.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful and that suitable safeguards are in place, as required by applicable data protection legislation.

These safeguards may include an adequacy decision, appropriate contractual protections or another lawful transfer mechanism.

9. Cookies and similar technologies

Our website may use cookies and similar technologies to:

Operate essential website functions.
Maintain shopping basket and checkout features.
Remember preferences.
Understand website usage.
Improve website performance.
Support marketing and advertising, where applicable.

Where required, we will obtain consent before using non-essential cookies.

For more information, please read our Cookie Policy.

10. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to meet legal, accounting, tax, reporting and dispute-resolution requirements.

Retention periods may vary depending on the type of information and the reason it is processed.

For example, information relating to orders and financial transactions may need to be retained for a longer period to comply with legal and accounting obligations.

When information is no longer required, we will securely delete it, anonymise it or otherwise dispose of it appropriately.

11. Data security

We take reasonable technical and organisational measures to protect personal information against:

Unauthorised access.
Accidental loss.
Destruction.
Misuse.
Alteration.
Unauthorised disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. You should take appropriate steps to protect your own devices, passwords and account information.

12. Your data protection rights

Subject to applicable legal conditions and exemptions, you may have the right to:

Request access to the personal information we hold about you.
Request correction of inaccurate or incomplete information.
Request deletion of your personal information.
Request restriction of processing.
Object to certain types of processing.
Request transfer of information to you or another organisation in a suitable format.
Withdraw consent where processing is based on consent.
Object to direct marketing at any time.

To exercise a right, please contact us using the details in the “Contact us” section below.

We may need to request additional information to verify your identity before responding to a request.

We aim to respond within the time period required by applicable data protection law.

13. Automated decision-making

We do not intend to make decisions based solely on automated processing that produce legal or similarly significant effects on you.

If this changes, we will provide any information and safeguards required by applicable law.

14. Third-party websites

Our website may contain links to third-party websites, services or platforms.

We are not responsible for the privacy practices, security or content of those third-party websites. We recommend that you read the privacy policies of any external websites you visit.

15. Children’s privacy

Our website and services are intended primarily for businesses, organisations and adults purchasing products for commercial or domestic purposes.

We do not knowingly collect personal information from children for the purpose of providing our services. If you believe that a child has provided personal information to us, please contact us so that we can review and, where appropriate, delete the information.

16. Complaints

If you have concerns about how we process your personal information, please contact us first so that we can investigate and try to resolve the issue.

You also have the right to complain to the UK supervisory authority for data protection:

Information Commissioner’s Office (ICO)
Website: https://ico.org.uk/
Helpline: 0303 123 1113

Further information about making a complaint is available on the ICO website.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to:

Our business or services.
Our website.
The information we collect.
The third parties we use.
Applicable legal or regulatory requirements.
Our privacy and security practices.

Any updated version will be published on this page with a revised “Last updated” date.

18. Contact us

If you have questions about this Privacy Policy, wish to exercise your data protection rights or want more information about how we process personal information, please contact us.